The Medical Secretary will be responsible for organizing daily patient schedules, triaging incoming patient reports to appropriate locations, answering phones, preparation of billing information for billing services, initiating pre-authorization for medications and facilitating patient administrative needs.
Schedule appointments for office visits, HIP procedures and radiology using IDX-Web, and review, verify and update demographic and insurance information.
Manage physician’s schedule, bumping patients, rescheduling appointments, communicate changes with various staff members (Operations Manager, Call Center Manager, front desk, medical assistants, nurses)
Mail consult letters, laboratory results, radiology requisitions, and referral letters to patients and referring physicians.
Obtain medical records for new patients prior to initial visit.
Responsible for obtaining authorization to release medical records.
Oversee physicians’ clinical and administrative calendar.
Fulfills clerical responsibilities, as assigned, which may include entering referral and other pertinent data/information. Managing charting process to ensure information is complete and filed accurately utilizing Crown.
Associates Degree with three years related experience or Bachelor’s Degree Preferred
Prior experience using IDX-Web, and Microsoft Word.
Knowledge of Medical Terminology, 2-3 years of related experience in a clinical setting.