The Medical Secretary is responsible for front desk duties. Key responsibilities include but not limited to scheduling and arriving patients’ appointments, answering and triaging calls from new and/or existing patients, insurance verifications and referrals, EPIC scanning and time of service collection and payment posting.
Responsibilities
Meet and greet patients in a professional manner and maintain constant awareness of patient flow and monitor patients in waiting area.
Enter, arrive and process all patients’ visits in EPIC on a timely manner, copy and scan insurance cards, collect and post time of service payments/co-payments and any past due balances on a daily basis.
Coverage to manage physician schedules, including but not limited to scheduling appointments/rescheduling and process all patient visits in EPIC system.
Maintain patient demographics and insurance in EPIC on a timely manner.
Insurance verification to confirm eligibility and obtain authorization/referral when required.
Ability to review charges, Including identifying and verifying that the procedure codes, diagnosis and fees are correct before submitting and extracting an encounter.
Be able to assist patients with Out of Network Insurance Information. Printing self-pay claims forms when required. Discuss fees with new patients as necessary.
Qualifications
Minimum Education:
High School diploma required; Two years of a college degree or 3 years of medical office experience or related experience in clinical practice and medical billing.
Minimum Experience:
Knowledge of a Practice Management System for scheduling and billing. EPIC preferred.
Knowledge of Medical terminology specifically pertaining to CPT-4 and ICD 10 coding. 3-4 years of related experience.
Knowledge of Electronic Health Record experience preferred.
Computer literate and knowledge of current Microsoft applications and ability and willingness to learn new systems and program.
Working knowledge of Managed Care plans, with an overall understanding of how the insurance plans work, including referrals and pre-authorizations.
Physical Requirements:
Must have excellent customer service skills in a high-pressure environment.
Strong communication skills. Must be able to interact with all levels of staff and must have an understanding of patient’s confidentiality. Good analytical and problem-solving skills. Ability to prioritize work flow.
Ability to work collaboratively with a culturally diverse staff and patient/family population, strong customer service skills, demonstrating tact and sensitivity in stressful situations.
